Service Delivery Policy
This policy explains how Price4Meet handles meeting arrangement and coordination requests from the initial enquiry through to the confirmed meeting.
1. Our service
Price4Meet provides business meeting arrangement and coordination services in the United Kingdom.
Depending on the agreed requirements, this can include meeting room booking, meeting schedule coordination, attendee coordination and basic meeting setup.
2. How a service request is handled
Meeting request
You submit your meeting requirements through our website contact or meeting request form.
Requirement review
We review the requested date, attendee numbers, location, room requirements and any setup needs.
Arrangement
Where the request can be accommodated, we discuss the available arrangement and relevant service details.
Confirmation
The booking is confirmed after the service details have been agreed and the required payment or other confirmation has been completed.
Meeting preparation
We coordinate the agreed arrangements and prepare the meeting requirements that form part of the confirmed service.
3. Service timing
Meeting arrangements are dependent on the requested date, availability and complexity of the requirements.
We recommend submitting requests as early as reasonably possible, particularly where a specific venue, larger attendee group or particular setup is required.
A requested date or venue is not considered secured until we have confirmed the arrangement.
4. Meeting setup
Where setup forms part of the agreed service, this may include arranging the room layout, seating configuration, tables, basic presentation requirements and other agreed meeting details.
Additional requirements should be communicated before the service is confirmed so that availability and any additional costs can be considered.
5. Attendee coordination
Where included in the agreed service, Price4Meet may assist with meeting schedules, attendee information and practical coordination before the meeting.
Customers remain responsible for providing accurate attendee information and communicating any material changes to us.
6. Changes before the meeting
If you need to change the meeting date, time, attendee number, location or setup requirements, please contact us as soon as possible.
We will try to accommodate reasonable changes, subject to availability and any charges imposed by venues or suppliers.
7. Delays and circumstances outside our control
Meeting arrangements may occasionally be affected by matters outside our reasonable control, including venue problems, transport disruption, severe weather, public authority action or unexpected operational issues.
If an agreed arrangement is materially affected, we will communicate with the customer and, where reasonably possible, work towards an alternative arrangement.
8. After the meeting
Where appropriate, customers can contact us after the meeting regarding any question relating to the agreed service.
Please send service-related queries to info@price4meet.com .
9. Contact
Email: info@price4meet.com
Telephone: +44 20 8422 3771
Address:
67 East Street,
Barking, Essex,
United Kingdom,
IG11 8EJ
Last updated: August 2026
Need to arrange a meeting?
Start with the details you already have.
Tell us your preferred date, time, location and number of attendees. If you are still working out some of the details, you can explain this in your request.
We will review the information and contact you by email.