1. About This Policy

Price4Meet provides meeting arrangement and coordination services for businesses and individuals who require help organising meetings, including meeting room booking, schedule coordination, attendee coordination and basic meeting setup.

A request submitted through the website is treated as a meeting service enquiry or booking request. The service is not considered confirmed until the required arrangements have been reviewed and confirmed with the customer.

Where payment is required, payment instructions will be provided after the service details have been agreed.

2. Booking Confirmation

Customers can submit a meeting request through the Price4Meet website by providing the relevant meeting details.

These details may include the preferred meeting date, expected number of attendees, meeting requirements, location preferences and any additional arrangements requested.

Submitting a request does not automatically create a confirmed paid booking. Price4Meet will review the request and contact the customer to confirm availability, arrangements and the applicable service fee.

3. Customer Cancellation

Customers may request cancellation of a meeting arrangement before the scheduled meeting date.

Cancellation requests should be sent as soon as possible using the contact details provided by Price4Meet.

The amount that can be refunded may depend on how close the cancellation is to the scheduled meeting and whether Price4Meet has already incurred non-refundable costs in arranging the service.

Where third-party meeting rooms, venues or related services have already been booked, any cancellation charges imposed by those providers may be deducted from the amount available for refund.

4. Cancellation Before Arrangements Are Confirmed

If a customer withdraws a meeting request before Price4Meet has confirmed the service and before any payment has been made, there will normally be no refund process because no payment has been collected.

Any third-party costs that have been specifically authorised by the customer before cancellation will be considered separately.

5. Cancellation After Confirmation

Once a meeting has been confirmed, cancellation may involve costs depending on the work already completed and any commitments made with third-party providers.

Price4Meet will review the cancellation request and determine the refundable amount based on the circumstances of the booking.

Where no non-refundable costs have been incurred and the service has not yet been substantially arranged, a refund may be available.

6. Changes to a Meeting

Customers should contact Price4Meet as early as possible if they need to change the meeting date, time, attendee numbers, room requirements or other booking details.

We will try to accommodate reasonable changes where availability allows.

Changes may result in additional costs where a different meeting room, booking period, attendee capacity or third-party service is required.

Any additional charges will be discussed with the customer before the revised arrangement is confirmed.

7. Refunds

Where a refund is approved, the refundable amount will be confirmed with the customer before processing.

Refunds will normally be made using the same payment method used for the original payment, where practical and available.

Price4Meet will normally begin processing an approved refund within 5 working days.

The time taken for the funds to appear in the customer's account may depend on the payment provider or financial institution involved.

8. Non-Refundable Costs

Some costs associated with meeting arrangements may be non-refundable because they have already been paid to or committed with a third-party provider.

These may include, where applicable:

• Meeting room or venue cancellation charges
• Third-party booking fees
• Services already arranged specifically for the meeting
• Costs that cannot be recovered from a supplier after cancellation

Where such costs apply, Price4Meet will explain the relevant amount to the customer.

9. Price4Meet Cancellation

In some circumstances, Price4Meet may be unable to proceed with a confirmed arrangement due to venue availability, supplier issues or other circumstances outside our reasonable control.

If Price4Meet cancels a confirmed service and an alternative arrangement cannot reasonably be provided, the customer will be informed as soon as possible.

Where appropriate, any payment received for the affected service will be refunded, subject to any agreed third-party costs that cannot be recovered.

10. Meeting Date Changes

If a customer needs to move a meeting to another date, Price4Meet will check whether the requested date is available.

A date change is not guaranteed and may depend on the availability of the meeting room, venue or other arrangements involved.

If additional costs are required for the new date, these will be discussed with the customer before the change is confirmed.

11. Refund Requests

To request a cancellation or refund, customers should contact Price4Meet and provide enough information to identify the meeting booking.

Please include:

• Your name or business name
• Meeting date
• Booking or reference details, if available
• Reason for the cancellation or refund request

We may contact you if further information is required before the request can be reviewed.

12. No-Show Meetings

If the customer or meeting attendees do not attend a confirmed meeting without prior notice, the booking may be treated as a completed or non-refundable arrangement where meeting space or third-party services have already been provided or committed.

Any refund will therefore depend on the circumstances of the booking and costs already incurred.

13. Customer Responsibilities

Customers are responsible for providing accurate meeting information and notifying Price4Meet promptly of any changes that may affect the arrangement.

This includes changes to meeting dates, times, attendee numbers, venue requirements and contact information.

Delays caused by incomplete or incorrect information may affect the availability of certain arrangements.

14. Contact Us

If you need to cancel a meeting, request a change or ask about a refund, please contact Price4Meet as soon as possible.

15. Policy Updates

Price4Meet may update this Cancellation & Refund Policy from time to time to reflect changes to our services or booking arrangements.

The latest version published on this website will apply to future bookings.