1. Who we are

Price4Meet is a business meeting arrangement and coordination service operating in the United Kingdom.

Price4Meet is the trading name used by PRICE 4 LESS LTD for the meeting arrangement and coordination services described on this website.

2. Information we collect

We may collect information that you provide when you contact us or submit a meeting request.

This may include:

• your name;
• company or organisation name;
• email address;
• telephone number;
• meeting date and preferred time;
• number of attendees;
• preferred meeting location;
• room and seating requirements;
• meeting setup and equipment requirements;
• additional information you choose to provide.

We may also receive information contained in emails or other communications you send to us regarding a meeting request, booking or service.

3. How we use your information

We use personal information where necessary to:

• respond to meeting enquiries;
• review and assess meeting requirements;
• communicate about availability and arrangements;
• prepare and manage confirmed services;
• communicate about changes to an arrangement;
• deal with customer questions and support requests;
• maintain appropriate business records;
• meet legal and regulatory obligations.

4. Legal basis for processing

Depending on the circumstances, we may process your information because it is necessary to take steps at your request before entering into a service agreement, because it is necessary to perform a contract, because we have a legitimate business reason to do so, or because we are required to comply with a legal obligation.

5. Information shared with others

We do not sell personal information.

Where necessary to arrange a requested service, information may be shared with relevant suppliers or service providers involved in fulfilling the agreed meeting arrangements.

We may also use third-party providers for website hosting, email, communications, security, administration or other business functions. Such providers may process information on our behalf where necessary to provide their services.

6. Payment information

Price4Meet does not provide an online payment facility through this website.

If a meeting arrangement is accepted, payment instructions will be provided separately after the service details have been reviewed and confirmed.

We do not ask customers to send card details or banking passwords through the website enquiry form.

7. How long we keep information

We keep personal information only for as long as reasonably necessary for the purpose for which it was collected, including managing enquiries, providing services, maintaining business records and meeting legal requirements.

Retention periods may vary depending on the type of information and the reason it is retained.

8. Your rights

Depending on the circumstances, UK data protection law gives individuals rights concerning their personal information. These may include the right to:

• request access to personal information we hold;
• request correction of inaccurate information;
• request deletion where applicable;
• object to certain processing;
• request restriction of processing in certain circumstances;
• raise a concern about how information is handled.

To make a privacy request, contact us using the details below.

9. Website security

We take reasonable technical and organisational measures to protect information against unauthorised access, loss, misuse or disclosure.

No method of transmitting information over the internet can be guaranteed to be completely secure.

10. Contact

If you have a question about this Privacy Policy or the way your information is handled, please contact:

Email: info@price4meet.com

Telephone: +44 20 8422 3771

11. Policy updates

We may update this Privacy Policy from time to time to reflect changes to our services, website or legal requirements. The latest version will be published on this page.

Last updated: August 2026